Nominations: Board of Directors

| Information from the Constitution | Information from the Bylaws |
| NOMINATION FORM |

Nominations are now being accepted for the new Board of Directors. You can nominated yourself, or you can nominate someone else (with their permission).

Please complete the nominations form
by the end of the day, September 1, 2026.

Relevant Information from the Constitution

Article IV: Board of Directors

  1. The UNICORN Castle will be governed and managed by a Board of Directors composed of three elected executive officers, other elected officers, and ex-officio (non-voting) members.
    Executive Officers
    • Communications, Events, and Promotions
    • Task Force Coordinations
    • Treasurer
    Other Officers
    • Conference Organizer
    • Game Jam Organizer
    • Fundraising Coordinator
    Ex-officio (Voting) Member: The Current Webmaster (Carol Robinson)
    Ex-officio (Non-Voting) Members: The Immediate Past Members of the Board of Directors
  2. All members of the Board of Directors must be elected to their respective positions according to the Bylaws.
  3. All members of the Board of Directors are responsible for their duties as explained in the Bylaws.
  4. No member of the Board of Directors may simultaneously serve on the Board of Advisors.
  5. In addition to other duties specified in the bylaws, the Board of Directors’ responsibilities include heading and forming review committees for created works, such as the student presentation competition and games created for the annual UNICORN Student Conference and Game Jam.

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Relevant Information from the Bylaws

Election Schedule
Elections will run on a cycle delineated below. In the first year of this reconstitution (2026), the whole Board will be elected. Members who served on the Interim Board of Directors may run for the same (or other) positions. With the exception of the Treasurer, Conference Coordinator and the Game Jam Coordinator, these officers will be elected every two years on alternating years:

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Elected Officers

Executive Officers: The Executive Officers will share general oversight and administration of The UNICORN Castle. Each Executive Officer has primary responsibility for a central portfolio of business: Task Force Coordinations, Finance, and Communications. The Executive Officers, by agreement of at least two of its members, may also create subcommittees to address new matters of The UNICORN Castle business. Distribution of Executive Officer oversight is as follows, understanding that all Executives are tasked with general duties, and also understanding that flexibility and crossover of roles may occur:

Executive Officer of Communications, Events and Promotions (2 Years)

    • Runs all Elections (see Elections sections for further guidance).
    • Assisting the organizers of the official Conference and Game Jam, including development of  the conference themes, Call for Papers, panel organization and selection, program flow, etc..
    • Routinely sponsoring sessions on behalf of The UNICORN Castle at conferences including but not limited to (list will be routinely updated):
      • International Congress on Medieval Studies (Kalamazoo)
      • International Medieval Congress (Leeds)
      • Modern Languages Association (MLA) and / or Regional MLA
      • Popular Culture Association PCA/ACA
      • Australia and New Zealand Association for Medieval and Early Modern Studies
      • International Conference on the Fantastic in the Arts
      • Society for the Study of Cinema and Media Studies
    • Developing and maintaining lists of potential conferences where The UNICORN Castle can sponsor sessions, including deadlines, proposal requirements, etc.
    • Administration and organization of digital media outreach, including oversight of social media administration and moderation, as well as management of The UNICORN Castle websites and similar media.

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Executive Officer of Task Force Coordinations (2 Years)

    • General Membership management
      • Collect data of identity (i.e., precariat, graduate, junior faculty, etc.)
      • Collect data of interests  
      • Manage Membership login to change identity.
      • Online communications:
        • Develop online meeting venue accounts or set meetings for the organization (i.e., https://www.wonder.me/ or establishing a video conference meeting)
        • Oversight of social media accounts including posting and recruitment / coordination of moderation teams.
        • Oversight of list-serves/mailing and discussion lists
      • Developing and maintaining resources for General Membership seeking to place their work (articles, video games, and other media) with relevant and interested publishers.

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Treasurer (3 years)

    • Oversight and management of funds raised to support The UNICORN Castle Website, Conference, Game Jam and other activities, such as developments by members of the Task Force.
    • Will work with the Officer of Task Force Coordinations and the Officer of Communications, Events and Promotions to determine needs.
    • Development and/or maintenance of account structures, non-profit status, and methods to transfer control to the next Treasurer.
    • Development and distribution of budgets to the Board of Directors.
    • Presentation of budgets to the Board of Advisors, Task Force, and General Membership.
    • Development of fundraising methods, including grant applications.

Other Elected Officers

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Conference Organizer (Yearly)

The Conference Organizer will provide support to the Executive Officer of Task Force Coordinations. The Conference Organizer:

    • Liaison and coordinate with the Game Jam Organizer and the Executive Officer of Task Force Coordinations.
    • Work with the Executive Officer of Communications, Events, and Promotions and the Webmaster to update the conference websites and other associated publicity outlets.
    • Work with the Treasurer and the Webmaster to ensure that the Conference is always online, always asynchronous/hybrid, and always free to student presenters and student participants.

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Game Jam Organizer  (Yearly)

The Game Jam Organizer will provide support to the Executive Officer of Task Force Coordinations. The Game Jam Organizer:

    • Liaison and coordinate with the Conference Organizer and the Executive Officer of Task Force Coordinations.
    • Work with the Executive Officer of Communications, Events, and Promotions and the Webmaster to update the Game Jam websites and other associated publicity outlets.
    • Work with the Treasurer and the Webmaster to ensure that the Game Jam is always online, always asynchronous/hybrid, and always free to student presenters and student participants.

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Fundraising Coordinator (2 Years)

The Fundraising Coordinator will provide fundraising support to the Treasurer. The Fundraising Coordinator:

    • Assist in researching possible fundraising venues.
    • Assist in keeping track of applications for funds.
      • Assist in keeping track of applications awarded and received.
      • Assist in keeping track of applications rejected (and why).
    • Help the Treasurer with liaison efforts:
      • With the Conference Organizer
      • With the Game Jam Organizer
      • With the Executive Officer of Task Force Coordinations

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Nominations are now being accepted for the new Board of Directors. You can nominated yourself, or you can nominate someone else (with their permission).

Please complete the nominations form
by the end of the day, September 1, 2026.